Design Tutorial: How to Package a File in InDesign

When you package a file, the folder that you will create will contain all of the images and fonts that are used in your document. Packaging a file means that you do not have to outline your fonts before sending a file to a printer. Be sure to check with the printer to see what Suite of Adobe they are using. If you are using a higher version then them, there will be an additional step that you will have to do.

STEP 1: If you are using a higher version of Adobe then the print shop you will be sending your files to, you will first need to export your file to an IDML (InDesign Markup File). If you are using the same or a lower version of Adobe, then you can skip STEP 1.

STEP 2: Go to File> Package

When you click on package, the screen below will automatically pop up.

It appears that all links and fonts are found. If it appears that links and/or images are missing, you can go to their individual summary pages by clicking on the list on the left hand side of the box. 

If any of your fonts are missing, you will be able to correct that on this menu by using the find font feature.

Same goes for links. If any are missing, you will be able to update and find them here.

STEP 3: When you are done checking the details of you document, click PACKAGE. A box will pop up and say that  the publication must be saved before continuing. Click SAVE.

STEP 4: After you click save, a Printing Instructions box will pop up. (see below). You should fill in your basic contact information as well as any special instructions you have for the printer.

STEP 5: After you click continue, the Create Package Folder will automatically pop up.  Make sure that Copy Fonts, Copy Linked Graphics and Update Graphic Links In Package are all checked. Then click PACKAGE.

After you click package, a warning box will pop up where you have to verify that you have rights to the fonts that you used. Click OK

Below is a screen shot is what your packaged folder should look like.

Once your file is packaged, you can either burn your files to a disk or compress your folder and either upload it to the printer’s website or email the file directly to them.